Dear David, I get overwhelmed by the huge lists of things to do because I’m not sure which items to work on next. Any suggestions for that? Sincerely, Challenged Prioritizer Dear Challenged Prioritizer, Yours is a universally common question, and one I frequently hear from people as they begin to adopt the Getting Things Done® …

Dear Justin, I have always been a list maker. This has served me well over the years. I’m getting older now and find that I make lists over and over and tend to have multiple lists—on my desk, in my pockets, etc. What can I do to either organize my lists or keep just one …

Dear David, How do I find time to do actual work when all I do is spend time in meetings? I wish I could opt out of meetings, but that’s not an acceptable practice at our organization. And yet my work is suffering. Help! Signed, Suffering From Meetingitis Dear Suffering, Welcome to the worldwide club …

Dear David, I’ve been reading and hearing about the trend to gravitate away from to-do lists. The consensus is that lists get too long, people suffer from to-do fatigue, and despite having things listed out, they continue to procrastinate. But somehow, I still need to keep track of my tasks. What do you suggest? Is …

Dear Justin, I’m back to work after returning from our family’s annual week-long summer trip. I’ve got to be honest, as much as I love getting away with my family, I dread returning to what piles up in my absence. I stress during vacation when I should be relaxing and enjoying time with my kids. …

Dear Justin, Short of writing down every word, how do you communicate with a boss who repeatedly gives input or instruction “on the fly,” but then later cannot recall what he approved or instructed? Often this input comes up rapidly or in response to other issues. Signed, Dealing with Short-Term Memory Lapses Dear Dealing, I’m …

Dear David, I’ve heard of people who get their inbox to zero. That seems crazy to me. I can’t imagine that ever being a reality for me. I have a huge backlog of over 500 emails and each day I get at least 50-100 new ones. How can having zero emails be realistic in this …

Dear David, Why does Getting Things Done® focus on the “weeds” rather than the higher-level stuff? Why don’t we start with goals and vision and then make our way to day-to-day work? Sincerely, Aspirational Dear Aspirational, I appreciate your question. The professional and personal self-help training programs consistently emphasize higher-horizon focus—clarity of purpose, values, vision, …

Dear Justin, I have a lot to do. Just my standard job responsibilities are more than enough to occupy every minute of my work day, and then some. I’m maxed out, but I hate to turn people down when they ask for my help. So, I end up committing to more work than I really …

Dear David, I can’t seem to get rid of my paper and pencil system. I love to write down lists, track things on sticky notes, and hoard notebooks and handouts from my meetings. In today’s world of fancy phone apps and calendaring systems, I feel a bit archaic. Am I doing it wrong if I …